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Your company probably handles sensitive information that needs be secured from unauthorised users. Failure to control access can result in a devastating loss of your valuable assets. The fundamental concept behind access control is that it acts as a shrewd gatekeeper, setting the guidelines by which individuals are able to handle sensitive material. However, as organizations evolve and change, the previous procedures for handling data may not be the best or acceptable. This could lead to sensitive data being accidentally made available to unauthorised users within or outside the organization.

Inadequate security controls could lead to a loss of data from the first party, including customer and employee details. A breach could expose your company to costly regulatory penalties and lawsuits, as well as fines. It can also damage your clients’ and customers’ trust.

managing access is both an organizational and technical process that requires both an organizational and technical. To achieve controlled access to confidential information, the proper balance between processes, policies and technology is essential. These are vital to ensure your organization adheres with industry standards and regulations and also maintains its business agility, and maintains the trust of both clients and customers.

For instance, you should ensure that physical security protocols are robust and effective that require all employees to keep documents on paper such as thumb drives, backups and other documents that contain personal information in locked cabinets and notify anyone who enters your premises to the security team. It is also important to create an « need-to-know » for access to all. This requires employees to use passwords, two-factor authentication, and to review their privileges frequently.

https://technologyform.com/online-data-rooms-as-a-part-of-the-technological-innovations/

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